Annual Meeting 2017
- 1 Purpose
- 2 Time and Location
- 3 Approval of Previous Meeting's Minutes
- 4 Recognition
- 5 Director Reports
- 6 Project Awesome Reports
- 7 Audit Committee Report
- 8 Member Reports
- 9 Old Business
- 10 New Business
- 11 Board of Directors Elections
- 12 New Members
- 13 Adjournment
From the HacDC Bylaws, Article III, Section 2:
- At the annual meeting, the voting members shall elect the Board of Directors, review and vote on the standing rules and policies of the corporation, receive reports on the activities of the corporation, approve the budget and determine the direction of corporation in the coming year.
Time and Location
January 28th, 2017 at 4pm
Meeting called to order at
Members Present: Others Present: Quorum met?
Approval of Previous Meeting's Minutes
Vice President's Report
- See the January meeting minutes for numbers. We have about 7-8 months of full operating expenses in reserve but we're close to breaking even month-to-month, especially with the coming 5% rent increase.
- We are too reliant on membership dues (95%+ of our revenue) and the dues are pretty high already. We should look at getting more donations or applying for grants.
- To raise more than $1,500/yr in donations, we need a solicitation permit, which we should and will apply for shortly.
- Apparently HacDC has never filed tax returns with DC Govt since it was founded. Once we start (this year), even though we've been tax-exempt, we may get fined for not filing returns as expected. We should clear that up before looking at grants.
Project Awesome Reports
Audit Committee Report
Nobody bothered to form a committee so there's no report. All financial statements including receipts for all purchases are at the space, in the BOD locker, treasurer's folder. The Dwolla statements include member names, the rest don't. -Enrique
- Proposed Amendment to Bylaws Article II, Section 6: Add "For substantial cause, the Board of Directors may indefinitely suspend a member's access to the space by a 2/3 majority vote of the board. By voting at an official meeting with quorum, members may reinstate or suspend, access or membership, for any member whose access has been suspended by the board. The board may suspend the access of no more than two members per month via this procedure. Access to the space may not be re-suspended by the Board of Directors for the same actions or incidents. Explanation of such suspensions must be submitted electronically to all members." (This proposed bylaws amendment must be signed by 3/4ths of all members before it is adopted)
- Group Photo. The group photo we have is ANCIENT. Literally 90% of those people are gone. New photo is years overdue.
Board of Directors Elections
Results of the elections are as follows: