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= Article I: Voting =
= Article I: Voting =
== Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members. ==
== Section 1: Board Approval ==
Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.
# Board members may vote at a duly held board meeting, or
# Board members may vote at a duly held board meeting, or
# Board members may vote by email
# Board members may vote by email
# Board members have 24 hours from the email vote request to respond
## Board members have 48 hours from the email vote request to respond
== Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting. ==
== Section 2: Member Approval ==
== Quorum is 25% of members in good standing according to Bylaws  ==
Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.
# Non-paying members are not in good standing and are not included in count.
== Section 3: Virtual Attendance and Voting ==
# Required fraction of members is rounded down to determine quorum size.
Members who participate in meetings using two-way audio and/or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.
== Members who participate in meetings using two-way audio or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting. ==
# Remote members should be announced to those attending the meeting in person
# Identity of remote member must be endorsed by Secretary or three members present
# Identity of remote members must be endorsed by Secretary or three members present
# If any member questions the identity of a remote participant,  
# If any member questions the identity of a remote participant, a vote shall be taken among the other members present (physically or virtually) on whether to accept the remote person as being the claimed member.
== Amending Standing Rules ==
 
== Section 4: Proxy Voting ==
For now, proxy votes are not allowed, only members in physical or virtual attendance may vote.
== Section 5: Amending Standing Rules ==
The Standing Rules of the corporation can be amended by vote of 2/3rds of a quorum of members at either:
# The annual meeting, or
# A monthly meeting, if notice of the vote and the text of the proposed changes are sent out to the members seven days in advance.  This allows time for discussion and for members to make arrangements to attend the meeting.
## Minor changes to proposed Rules may be made to reflect discussion at the meeting as long as:
### it is clear what is being voted on, and
### the general subject of the Rule is not changed.
 




= Article II: Membership =
= Article II: Membership =
==Membership Types, requirements, privileges==
Article II, as written here: http://wiki.hacdc.org/index.php?title=Proposed_Standing_Rules&oldid=9449 , was approved during the [[Regular Member Meeting 2013 06 11]].
===Full members (PV=Paying,Voting member)===
==Section 1: Membership Types, requirements, privileges==
 
 
===Type 1) Full members (PV=Paying,Voting member)===
====Requirements====
====Requirements====
#Members must be voted in at a monthly meeting
#Members must be voted in at a monthly meeting
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
#Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.
====Privileges====
====Privileges====
#Voting on HacDC’s priorities and direction
*Voting on HacDC’s priorities and direction
#Key and code for the space, enabling 24-hour access
*Key and code for the space, enabling 24-hour access
#@hacdc.org Google email and docs account
*@hacdc.org Google email and docs account
#Membership in HacDC:Members mailing list
*Membership in HacDC:Members mailing list
#Opportunity for storage locker in space (as available)
*Opportunity for storage locker in space (as available)
===Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
 
 
===Type 2) Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)===
====Requirements====
====Requirements====
#Become member as with Full Member
# Meet any of these criteria for reduced fees:
#Meet criteria for reduced fees:
## Be a full-time student
#Be a full-time student
## Show Financial hardship
#Show Financial hardship
# Email BoD and request reduced-fee status
#Email BoD and request reduced-fee status
# Become member as with Full Member
#If approved, pay $20/mo dues
# If approved, pay $20/mo dues
====Privileges - same as full members====
====Privileges - same as full members====
===Fee-waived members (P*V=Not paying,Voting member)===
 
 
===Type 3) Fee-waived members (P*V=Not paying,Voting member)===
====Requirements====
====Requirements====
# Must have been voted in as member at a monthly meeting
# Must have been voted in as member at a monthly meeting
# Should be making an extraordinary contribution to HacDC
# Should be making an extraordinary contribution to HacDC
# Must be approved by either:
# Must be approved by either:
## BoD vote Must request fee-waiver from BoD - confidential
## BoD vote (Must request fee-waiver from BoD - confidential)
## Member vote
## Member vote
# Status must be re-approved yearly
# The period of fee-waived status shall be specified at the time of the vote
====Privileges - same as voting members====
## At the end of the specified period the member shall revert to their previous status unless their fee-waived status is renewed by another vote
===Honorary members (P*V*=Not paying, not voting member)===
## The maximum period per approval vote is one year
====Privileges - same as full members====
 
 
===Type 4) Honorary members (P*V*=Not paying, not voting member)===
====Requirements====
====Requirements====
# Must have been voted in to regular membership at monthly meeting
# Must have been voted in to regular membership at monthly meeting
# Must have made extraordinary contribution to HacDC
# Must have made extraordinary contribution to HacDC
====Privileges====
====Privileges====
# @hacdc.org Google email and docs account
* @hacdc.org Google email and docs account
# Membership in HacDC:Members mailing list
* Membership in HacDC:Members mailing list
====Procedure====
====Procedure====
# Voted in by a quorum of members  
# Voted in by a quorum of members  
# Status must be renewed yearly
# Status must be renewed yearly
===Friends of HacDC (PV*=Paying, not voting Friend)===
 
 
===Type 5) Friends of HacDC (PV*=Paying, not voting Friend)===
====Requirements====
====Requirements====
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
# Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more
====Privileges====
====Privileges====
# @hacdc.org Google email and docs account
* @hacdc.org Google email and docs account
# Membership in the HacDC:Members mailing list
* Membership in the HacDC:Members mailing list
====Procedures====
====Procedure====
#Sign up for monthly payment using instructions on HacDC website
#Sign up for monthly payment using instructions on HacDC website
==Temporary waiver of dues==
 
==Membership induction procedure options==
==Section 2: Membership induction procedure options==
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.  Must be nominated by a member and two other members present at the meeting must vouch for potential member.  New member gets voted in by unanimous consent of all members present (quorum not required).
# Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.   
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
#* Must be nominated by a member and two other members present at the meeting must vouch for potential member.   
==Restoring Membership==
#* New member gets voted in by unanimous consent of all members present (quorum not required).
# If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.
 
==Section 3: Restoring Membership==
===Lapsed Membership===
===Lapsed Membership===
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
# Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
Line 81: Line 110:
# Member should return keys and any HacDC property in their possession as soon as possible
# Member should return keys and any HacDC property in their possession as soon as possible
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.
# Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.




= Article III: Expenditures and Reimbursements=
= Article III: Expenditures and Reimbursements=
==Process==
Article III, as written here: http://wiki.hacdc.org/index.php?title=Proposed_Standing_Rules&oldid=9449 , was approved during the [[Regular Member Meeting 2013 06 11]].
=== Preferred way to purchase is by raising earmarked donations from interested members ===
== Section 1: Process==
# Members donate funds to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
=== Preferred ===
Preferred way to purchase is by raising earmarked donations from interested members
# Funds are donated to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
# HacDC Treasurer buys purchase using HacDC account
# HacDC Treasurer buys purchase using HacDC account
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
# HacDC may contribute some percentage of matching funds as finances permit
# HacDC may contribute some percentage of matching funds as finances permit
=== With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC. ===
 
=== Pre-Approval ===
With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
# Treasurer will issue check or electronic transfer
# Treasurer will issue check or electronic transfer
=== If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure ===
=== Post-purchase Approval ===
==Approval==
If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure
 
== Section 2: Approval==
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.  
# Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.  
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
# Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
## Expenditures that fail the BoD vote can still be approved by a membership vote
#* Expenditures that fail the BoD vote can still be approved by a membership vote
# Amounts over $50 require a membership vote.  More than 2/3 of a quorum of members must approve expenditure.
# Amounts over $50 require a membership vote.  More than 2/3 of a quorum of members must approve expenditure.
==Project Awesome==
==Project Awesome==
talk about this process
This process allows for the disbursement of funds to various projects.  The details are described in [[Project Awesome Rules]].  Project listing is located [[:Category:Project Awesome|here]].
 


= Article IV: Meetings=
= Article IV: Meetings=
==Meetings follow Robert’s rules of order, but not obsessively==
== Section 1: Robert’s Rules ==
==Monthly Members’ Meeting is held on the second Tuesday of each month.==
Meetings follow Robert’s rules of order, but not obsessively
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday.
== Section 2: Schedule ==
Monthly Members’ Meeting is held on the second Tuesday of each month.
# Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday according to US Office of Personnel Management [http://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay www.opm.gov].
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week
# In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week


==Virtual Meeting Attendance==
== Section 3: Virtual Attendance==
==Meeting Agenda:==
Meetings may be attended via video or audio conference if available.
 
== Section 4: Meeting Agenda==
# Directors’ reports, then member reports
# Directors’ reports, then member reports
# Vote on expenditures and policy changes (Old & New Business)
# Vote on expenditures and policy changes (Old & New Business)
# Introduce and vote on new members
# Introduce and vote on new members


==Meeting Minutes==
== Section 5: Meeting Minutes==
Minutes shall be taken using the [monthly members meeting template]


''[[Bylaws#Section_2:_Meetings|This paragraph in the Bylaws]] suggests that the Standing Rules should have something to say about meeting minutes.''
== Section 6: Annual / Special Meetings ==
Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose


==Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose==
===Annual Meeting Agenda===
==Annual Meeting Agenda==
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
# Review and vote on the Standing Rules and Policies of the corporation.
# Review and vote on the Standing Rules and Policies of the corporation.
Line 129: Line 170:
# Election of Board Members
# Election of Board Members


==Special Meetings==
===Special Meetings===
 
# The petition for a Special Meeting may be conducted by Email.
# The petition for a Special Meeting may be conducted by Email.


= Article  V: Materiel=
= Article  V: Materiel=
==Members and guests can temporarily store their personal items at HacDC==
== Section 1: Storage ==
Items should be kept together in a box or bag labelled with owner’s name
Members and guests can temporarily store their personal items at HacDC
Members have first priority for storing items in a locker labelled with their name
# Items should be kept together in a box or bag labelled with owner’s name
==Equipment can be left at HacDC under long-term loan from the owner==
# Members have first priority for storing items in a locker labelled with their name
Items should be clearly marked as being on loan and from whom
== Section 2: Long-term Loan ==
Owner should note what they loan to HacDC on a Wiki page  
Equipment can be left at HacDC under long-term loan from the owner
HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
# Items should be clearly marked as being on loan and from whom
==Supplies and equipment left at or given to HacDC becomes HacDC property==
# Owner should note what they loan to HacDC on a Wiki page  
We will make an effort to honor the requests of the donors as far as the use and disposition of the items
# HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.
However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely.  Items deemed not useful to HacDC members and projects may be:
== Section 3: Property Rights ==
Sold (if item has non-trivial value)
Supplies and equipment left at or given to HacDC becomes HacDC property
Given away to members or the general public
# We will make an effort to honor the requests of the donors as far as the use and disposition of the items
Discarded
# However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely.  Items deemed not useful to HacDC members and projects may be:
Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
#* Sold (if item has non-trivial value)
Members get first dibs on the unwanted items
#* Given away to members or the general public
Then items go on the public tables for anyone to take
#* Discarded
Remaining items can be recycled if possible or disposed of
# Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
 
#* Members get first dibs on the unwanted items
#* Then items go on the public tables for anyone to take
#* Remaining items can be recycled if possible or disposed of


= Article VI: Shop equipment and tools=
= Article VI: Shop equipment and tools=
==Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)==
# Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
Even guests must read and sign release form, which will be available in the shop area
#* Even guests must read and sign release form, which will be available in the shop area
==People can only use tools and equipment that they are familiar with and can operate safely and correctly==
# People can only use tools and equipment that they are familiar with and can operate safely and correctly
Training classes may be required before operating complex equipment like the CNC mill and lathe
#* Training classes may be required before operating complex equipment like the CNC mill and lathe
==People should use proper safety equipment like safety glasses==
# People should use proper safety equipment like safety glasses
==Must clean up work area after use==
# Must clean up work area after use
# Must abide by shop rules as approved of at a duly called member meeting and posted in or near the shop and tools.


= Article VII: Anti-harassment Policy =
= Article VII: Anti-harassment Policy =


See [[Anti-Harassment Policy]]
See [[Anti-Harassment Policy]]


= Article VIII: Diversity Statement =
= Article VIII: Diversity Statement =


See [[Diversity Statement]]
See [[Diversity Statement]]

Latest revision as of 09:04, 17 March 2018


Article I: Voting

Section 1: Board Approval

Unless otherwise specified, “Board Approval” means a “yes” vote by 4/4 (four out of four), 4/5, 5/5, 5/6, or 6/6 voting board members.

  1. Board members may vote at a duly held board meeting, or
  2. Board members may vote by email
    1. Board members have 48 hours from the email vote request to respond

Section 2: Member Approval

Unless otherwise specified, “Member Approval” means a “yes” vote by a majority of a quorum of members at a duly called meeting.

Section 3: Virtual Attendance and Voting

Members who participate in meetings using two-way audio and/or video conferencing systems such as Skype or Google+ Hangouts shall be considered to be attending the meetings for the purposes of quorum counts and voting.

  1. Remote members should be announced to those attending the meeting in person
  2. Identity of remote members must be endorsed by Secretary or three members present
  3. If any member questions the identity of a remote participant, a vote shall be taken among the other members present (physically or virtually) on whether to accept the remote person as being the claimed member.

Section 4: Proxy Voting

For now, proxy votes are not allowed, only members in physical or virtual attendance may vote.

Section 5: Amending Standing Rules

The Standing Rules of the corporation can be amended by vote of 2/3rds of a quorum of members at either:

  1. The annual meeting, or
  2. A monthly meeting, if notice of the vote and the text of the proposed changes are sent out to the members seven days in advance. This allows time for discussion and for members to make arrangements to attend the meeting.
    1. Minor changes to proposed Rules may be made to reflect discussion at the meeting as long as:
      1. it is clear what is being voted on, and
      2. the general subject of the Rule is not changed.


Article II: Membership

Article II, as written here: http://wiki.hacdc.org/index.php?title=Proposed_Standing_Rules&oldid=9449 , was approved during the Regular Member Meeting 2013 06 11.

Section 1: Membership Types, requirements, privileges

Type 1) Full members (PV=Paying,Voting member)

Requirements

  1. Members must be voted in at a monthly meeting
  2. Members pay USD $50/mo dues using a method deemed acceptable by the Treasurer.

Privileges

  • Voting on HacDC’s priorities and direction
  • Key and code for the space, enabling 24-hour access
  • @hacdc.org Google email and docs account
  • Membership in HacDC:Members mailing list
  • Opportunity for storage locker in space (as available)


Type 2) Reduced-fee Student/Starving Hacker members (P-V=Paying Less,Voting member)

Requirements

  1. Meet any of these criteria for reduced fees:
    1. Be a full-time student
    2. Show Financial hardship
  2. Email BoD and request reduced-fee status
  3. Become member as with Full Member
  4. If approved, pay $20/mo dues

Privileges - same as full members

Type 3) Fee-waived members (P*V=Not paying,Voting member)

Requirements

  1. Must have been voted in as member at a monthly meeting
  2. Should be making an extraordinary contribution to HacDC
  3. Must be approved by either:
    1. BoD vote (Must request fee-waiver from BoD - confidential)
    2. Member vote
  4. The period of fee-waived status shall be specified at the time of the vote
    1. At the end of the specified period the member shall revert to their previous status unless their fee-waived status is renewed by another vote
    2. The maximum period per approval vote is one year

Privileges - same as full members

Type 4) Honorary members (P*V*=Not paying, not voting member)

Requirements

  1. Must have been voted in to regular membership at monthly meeting
  2. Must have made extraordinary contribution to HacDC

Privileges

  • @hacdc.org Google email and docs account
  • Membership in HacDC:Members mailing list

Procedure

  1. Voted in by a quorum of members
  2. Status must be renewed yearly


Type 5) Friends of HacDC (PV*=Paying, not voting Friend)

Requirements

  1. Sign up for a “Friend of HacDC” subscription payment of $13.37/mo or more

Privileges

  • @hacdc.org Google email and docs account
  • Membership in the HacDC:Members mailing list

Procedure

  1. Sign up for monthly payment using instructions on HacDC website

Section 2: Membership induction procedure options

  1. Potential member comes to monthly Member meeting and gets voted in by unanimous consent of all members present (quorum not required).
  2. Potential member can’t come to meeting but sends prepared statement (written, video, etc) which is given at monthly Member meeting.
    • Must be nominated by a member and two other members present at the meeting must vouch for potential member.
    • New member gets voted in by unanimous consent of all members present (quorum not required).
  3. If unanimous vote of members present is not attained, a new member may be approved by a vote of 2/3rds of a quorum of members.

Section 3: Restoring Membership

Lapsed Membership

  1. Membership in HacDC is considered lapsed if the monthly membership dues is not paid by the end of the month.
  2. Lapsed memberships may be restored to memberships in good standing by paying missed dues up through the current month, or by approval of the Board.
  3. According to Bylaws, membership is revoked after three months of non-payment of dues.

Cancelled Membership

  1. If Membership was cancelled by Member, it may be restored without member vote by restarting the Membership dues subscription payments.
  2. If Membership was cancelled due to non-payment of dues, membership must be reinstated by a membership vote according to the process for new members.
  3. The membership should be informed of the reason for cancellation of the original membership.

Cancelling Membership

  1. Members wishing to cancel their HacDC membership should discontinue their dues payments and inform a HacDC board member of their intention.
  2. Members are responsible for cancelling their dues payment subscriptions in a timely manner - no refunds can be issued for dues paid in error.
  3. Member should return keys and any HacDC property in their possession as soon as possible
  4. Keys can be returned in person to a HacDC officer or mailed to the HacDC Secretary at the HacDC mailing address.



Article III: Expenditures and Reimbursements

Article III, as written here: http://wiki.hacdc.org/index.php?title=Proposed_Standing_Rules&oldid=9449 , was approved during the Regular Member Meeting 2013 06 11.

Section 1: Process

Preferred

Preferred way to purchase is by raising earmarked donations from interested members

  1. Funds are donated to HacDC, earmarking them for specific purchase (by attaching note or emailing the Treasurer)
  2. HacDC Treasurer buys purchase using HacDC account
  3. This makes donations tax deductible, reduces paperwork, and makes group ownership of item clear
  4. HacDC may contribute some percentage of matching funds as finances permit

Pre-Approval

With pre-approval by Board or membership vote, HacDC members may purchase items with personal funds and get reimbursed by HacDC.

  1. Receipts must be saved and submitted to Treasurer in order to obtain reimbursement.
  2. Treasurer will issue check or electronic transfer

Post-purchase Approval

If approval is not obtained in advance, reimbursement must be approved by member vote - more than 2/3rds of a quorum of members must approve expenditure

Section 2: Approval

  1. Purchases required for the ongoing operation of HacDC (such as rent, insurance, licenses, and utilities) do not require authorization and shall be made at the Treasurer’s discretion.
  2. Purchases using earmarked funds donated for that purpose do not require approval as long as sufficient money has been contributed.
  3. Amounts under $50 can be approved in advance by a unanimous vote of 2/3rds or more of the Board of Directors.
    • Expenditures that fail the BoD vote can still be approved by a membership vote
  4. Amounts over $50 require a membership vote. More than 2/3 of a quorum of members must approve expenditure.

Project Awesome

This process allows for the disbursement of funds to various projects. The details are described in Project Awesome Rules. Project listing is located here.

Article IV: Meetings

Section 1: Robert’s Rules

Meetings follow Robert’s rules of order, but not obsessively

Section 2: Schedule

Monthly Members’ Meeting is held on the second Tuesday of each month.

  1. Meeting is held on the Third Tuesday if Second Tuesday is a Federal holiday according to US Office of Personnel Management www.opm.gov.
  2. In case of circumstances beyond our control that make it difficult to attend the meeting, meeting may be cancelled by the President and rescheduled for the next week

Section 3: Virtual Attendance

Meetings may be attended via video or audio conference if available.

Section 4: Meeting Agenda

  1. Directors’ reports, then member reports
  2. Vote on expenditures and policy changes (Old & New Business)
  3. Introduce and vote on new members

Section 5: Meeting Minutes

Minutes shall be taken using the [monthly members meeting template]

Section 6: Annual / Special Meetings

Important matters such as major purchases, signing new leases, and adopting Standing Rules should be done at the Annual Meeting, or at a Special Meeting called for the purpose

Annual Meeting Agenda

  1. If the Annual Meeting falls on the same day as a Members Meeting, then the Members Meeting Agenda will precede the Annual Meeting Agenda.
  2. Review and vote on the Standing Rules and Policies of the corporation.
  3. Receive reports on the activities of the corporation.
  4. Approve the budget.
  5. Determine the direction of the corporation in the coming year.
  6. Election of Board Members

Special Meetings

  1. The petition for a Special Meeting may be conducted by Email.

Article V: Materiel

Section 1: Storage

Members and guests can temporarily store their personal items at HacDC

  1. Items should be kept together in a box or bag labelled with owner’s name
  2. Members have first priority for storing items in a locker labelled with their name

Section 2: Long-term Loan

Equipment can be left at HacDC under long-term loan from the owner

  1. Items should be clearly marked as being on loan and from whom
  2. Owner should note what they loan to HacDC on a Wiki page
  3. HacDC will try to keep the loaned equipment in good condition but cannot be held responsible for damage or theft, unless other arrangements are written and agreed to by the HacDC Board of directors.

Section 3: Property Rights

Supplies and equipment left at or given to HacDC becomes HacDC property

  1. We will make an effort to honor the requests of the donors as far as the use and disposition of the items
  2. However items that are not at least potentially useful for HacDC interests and projects shall not be kept indefinitely. Items deemed not useful to HacDC members and projects may be:
    • Sold (if item has non-trivial value)
    • Given away to members or the general public
    • Discarded
  3. Once items are deemed unwanted and not saleable, members will be given adequate time to review the items before they are disposed of:
    • Members get first dibs on the unwanted items
    • Then items go on the public tables for anyone to take
    • Remaining items can be recycled if possible or disposed of

Article VI: Shop equipment and tools

  1. Must have signed liability release for everyone that uses tools and shop equipment (including soldering irons and wiring tools)
    • Even guests must read and sign release form, which will be available in the shop area
  2. People can only use tools and equipment that they are familiar with and can operate safely and correctly
    • Training classes may be required before operating complex equipment like the CNC mill and lathe
  3. People should use proper safety equipment like safety glasses
  4. Must clean up work area after use
  5. Must abide by shop rules as approved of at a duly called member meeting and posted in or near the shop and tools.

Article VII: Anti-harassment Policy

See Anti-Harassment Policy


Article VIII: Diversity Statement

See Diversity Statement