Regular Member Meeting 2016 05 10

From HacDC Wiki

Time and Location

Called to order at xxxx pm by xxxx
Members present:
Members remote:
Others present:
Quorum met?

Approval of Previous Meeting's Minutes


Director Reports

President's Report

Vice President's Report

Treasurer's Report

I'll be headed back into town Tuesday evening and may not make it to this meeting.

Regular and one-time income was $1,110 and $311 respectively, so $1,436 total. Regular expenses were $1066 and the other $369 went to Reserves, which are now $5,200. Project expenditures were $324. We got a Yaesu Wires-X kit for HARC and donated some cash to NERA. Supplies purchased some USB Flash Drives and spare LEDs for the television.

Project Balances: Supplies $522, Expansion $489, Ham Radio $852, SEM $436, OTR $3,104

I've realized a mistake in how we handle some membership dues on PayPal. The old $50/mo dues are deposited automatically each month into our account once the subscription is set up, just as dues paid through Dwolla. The new PayPal dues since February 2015 must be billed manually. This caused headaches last year already with Phil and Matt and other members. Last month I billed several of these for the first time. It seems they have to be billed manually every month, and I didn't know that. Several members were not billed in April, so our revenue is lower. There are even subscriptions set up that haven't been billed for months, or ever, and I'm reaching out to those members about this issue.

We received $242 from the CFC. Thanks to Don, Phil and even Travis for setting that up in 2015. I filed a "pro-forma" IRS 990 with the CFC so we can stay on the list and do better this year. I haven't heard from the Audit Committee lately.

Secretary's Report

Director-at-Large Reports



Project Awesome Reports




Project Electron Microscope (SEM)

Project Optical Table Robot (OTR)

Member Reports

Old Business

New Business

New Members


Adjourned by at xxx by xxx