Regular Member Meeting 2016 05 10
From HacDC Wiki
Time and Location
- Called to order at xxxx pm by xxxx
- Members present:
- Members remote:
- Others present:
- Quorum met?
Approval of Previous Meeting's Minutes
April was an an extraordinary month for HacDC and lots of people deserve recognition. It was a massive effort in terms of public events for HacDC last month. We had a HacDC table at 3D/DC in the Rayburn Office Building, followed immediately by the USA Science and Engineering Festival in the DC Convention Center where we had four tables full of HacDC projects, tools, activities and information for three solid, long days full of annoying little kids. If that wasn't enough, we had a HacDC table at RobotFest two weeks later (thanks to Julia and Nancy). All three events went remarkably well for HacDC thanks to a big effort by our members and volunteers. Special thanks to Julia, Nancy, Mirage, Rob, Ethan W, Ethan M, Danish and Enrique for making it all happen. Also a shout-out to Unallocated Space for coming by HacDC after USASEF and then hosting us at their hackerspace after RobotFest a week or two later. We also have several members who've stepped up to fill in our schedule right after these publicity events:
- Julia for restarting Microcontroller Mondays (in addition to 3D Thursdays).
- Xaiver for starting Introduction to Linux.
- Tom for starting Intro to PC Hardware.
- Nancy and Enrique for filming, editing and scoring the HacDC USASEF video, now on YouTube.
- Julia, Ethan and Enrique for making time to meet with NRL's STEM Outreach Coordinator.
- Paul Jaffe for a great talk on Space Solar.
- Don for always being there to help in a pinch.
- and myself (Enrique) for filling out and handing in tedious IRS forms on short notice and other stuff.
Vice President's Report
I'll be headed back into town Tuesday evening and may not make it to this meeting.
Regular and one-time income was $1,110 and $311 respectively, so $1,436 total. Regular expenses were $1066 and the other $369 went to Reserves, which are now $5,200. Project expenditures were $324. We got a Yaesu Wires-X kit for HARC and donated some cash to NERA. Supplies purchased some USB Flash Drives and spare LEDs for the television.
Project Balances: Supplies $522, Expansion $489, Ham Radio $852, SEM $436, OTR $3,104
I've realized a mistake in how we handle some membership dues on PayPal. The old $50/mo dues are deposited automatically each month into our account once the subscription is set up, just as dues paid through Dwolla. The new PayPal dues since February 2015 must be billed manually. This caused headaches last year already with Phil and Matt and other members. Last month I billed several of these for the first time. It seems they have to be billed manually every month, and I didn't know that. Several members were not billed in April, so our revenue is lower. There are even subscriptions set up that haven't been billed for months, or ever, and I'm reaching out to those members about this issue.
We received $242 from the CFC. Thanks to Don, Phil and even Travis for setting that up in 2015. I filed a "pro-forma" IRS 990 with the CFC so we can stay on the list and do better this year. I haven't heard from the Audit Committee lately. Getting Brian a parting gift wasn't clearly delegated and didn't happen, unfortunately. It was a busy month.
Project Awesome Reports
Project Electron Microscope (SEM)
Project Optical Table Robot (OTR)
Adjourned by at xxx by xxx