Regular Member Meeting 2017 10 10

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Time and Location

Date
Called to order at 8:11 pm by Julia
Members present: Tom, Julia, James, Ken, Enrique, Nic
Members remote: mirage335
Others present: Bobby, Sanjay, Erin, Evan
Quorum
Quorum met? yes

Approval of Previous Meeting's Minutes

http://wiki.hacdc.org/index.php/Regular_Member_Meeting_2017_09_12

Recognition

Tom rigged up a new Occupancy Sensor, so now people can check on our website if the space is open or closed. More specifically it shows if the room lights are on or have been turned off for a few minutes already. He also set up a new classroom display computer currently on the windowsill. It has a VNC server, the login is hacdc/hacdc and you can do remote desktop presentations, etc. And removed the trunking VLAN switch and blah blah blah...

New Members

Bobby voted in as honorary member by vote 6-0-1. Sanjay voted in as a Fee-Waived Voting member by voice vote.

Old Business

We need a new Treasurer. There were no nominations for Treasurer. Julia took over as Acting Treasurer in addition to President.

We need a new Secretary. Nic S. was voted as Secretary unopposed.

Enrique - I would like HacDC to purchase from me whatever HacDC t-shirts remain in the box. I spent about $200 initially, sold about half of them and gave a couple away to longtime guests (Bobby, Nancy, etc) - APPROVED unaniously.

Enrique - I propose allocating up to $250 per month to rent a nearby storage unit (eg CubeSmart 10x12 $165/mo) to expedite cleanup of the basement back room and its conversion to habitable workshop space. We are currently paying for this by foregoing the workshop space and I want to put a number to that monthly cost and thereby motivate acceleration of the Outgoing/Trash process. We have $9k in general-purpose reserves but are breaking-even month-to-month. - proposal TABLED.

Enrique - We need a liability waiver for kids that specifies that parents are responsible for supervision. - no action.

New Business

Project Awesome Reports

Project SUPPLIES - Mirage

Project EXPANSION - Mirage

Project HAMRADIO - Jeff

Project Electron Microscope (SEM) - Enrique

Nothing new to report; we need to inspect the electronics, particularly the high voltage (15kV) power supplies for debris that may have fallen into them and then turn the thing on and see what the pressure does. This is not scheduled.

Project Optical Table Robot (OTR) - Julia

Project CRISPR - Enrique

I wrote the vendor of the DIY CRISPR Kit and they seem receptive to sending us free new reagents and ingredients but didn't offer any advice on what may be going wrong. I would suggest we do the process as soon as we receive new, fresh ingredients so degradation in the fridge may not be an issue. This is not scheduled; we haven't asked for the new ingredients.

Project SpaceBlimp - Enrique

I purchased and received a new GPS-APRS tracker, a TrackSoar Ready-To-Fly. Setup seems easy but I haven't attempted it. Sam has his amateur radio license now so we can use his callsign or HacDC's. The helium is pretty easy to get same-week maybe even next-day and the cylinder rental fees are twice what I thought (are $30/mo) so I will be taking back the (4' tall, heavy, cumbersome steel) cylinder until SB7 is closer to a launch date. I think we're also lacking payload ideas besides cameras.

Project Media Outreach - Matt

Project IT Infrastructure - Tom

Member Reports

Director Reports (Governance related stuff)

President's Report

Vice President's Report

Treasurer's Report

This is my last report as Treasurer.

I changed the PayPal buttons on the website so new membership subscriptions are fixed $60/mo rather than "up to $100." It's less confusing for new members and easier on the Treasurer not to have to type in "60.00" every month for every member. If you're paying through PayPal I think the new treasurer would appreciate if you switch to the fixed monthly subscription.

Nothing unusual for September. We're breaking even with roughly $1200 in revenue and $1200 in expenses. We have $9,067 in general-purpose reserves, $4,414 in funds earmarked for projects and incidentally about $890 worth of bitcoin on Coinbase (old donations and one guy who paid dues in bitcoin long ago). Financial report for September and the Project Awesome earmarks balances sheets are linked below.

Media:HacDC_2017-9_Report.pdf

Media:HacDC_2017-9_Projects.pdf

Secretary's Report

Director-at-Large Reports

Kevin

Matt

Adjournment

Adjourned by at 9:10 by Julia