Difference between revisions of "Resource Use Policy"

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HacDC makes resources available for member and community use.  HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.
 
HacDC makes resources available for member and community use.  HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.
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This policy was officially adopted at the [[Regular_Member_Meeting_Minutes_2008_06_17 | June 17, 2008]] regular member meeting.
  
 
== Space Use Policy ==
 
== Space Use Policy ==
  
Our "space" is our key resource to be used responsibly by the membership to serve the purposes of HacDC.  Our space is a technical and social collaboration space and can serve these purposes as long as everyone involved shows proper respect for each other, the organization and the space itself.
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* Respect your fellow members.
 
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* Keep the space as available as possible for as many purposes as possible
This policy is our guideline for best using the space in line with our [[mission]].
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* Work takes precedence over sociailizing.
 
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* Members are responsible for their actions as well as those of their guests.
=== In Brief ===
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* '''Always remember to properly clean and secure the space before leaving.'''
  
Respect your fellow members, work takes precedence over sociailizing, members are responsible for their guests, clean up and put things back where they belong when you're done.
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=== Access ===
  
=== Respect your fellow members ===
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All members shall have as much physical access as possible to the leased space of HacDC.
  
Often, these priorities should not conflictMembers are expected to accomodate other members wherever possible, following these rules when it makes common sense to do so.
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When full access is limited, ministers shall always have full accessOtherwise, no unreasonable request for full access will be denied.  All those with full access bear additional responsibilities for enabling full access to all members.
  
 
=== Priority ===
 
=== Priority ===
 
The space is a limited resource.  As such, its use is subject to certain limits and priorities.  In brief, priority use of the space is as follows:
 
  
 
# Public Events
 
# Public Events
 
# Projects
 
# Projects
# Classes
 
 
# Social Networking (i.e. Hanging Out)
 
# Social Networking (i.e. Hanging Out)
  
 
==== Public Events ====
 
==== Public Events ====
  
Members are encouraged to schedule public events.  Any member may schedule a public event ''at least one week in advance'' by simply:
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Members are encouraged to schedule public events.  Public events are, by default, open to the public on a first-come, first-serve basis.
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Any member may schedule a public event ''at least one week in advance'' by simply:
  
 
# Scheduling the event on the [[HacDC Events Calendar]]
 
# Scheduling the event on the [[HacDC Events Calendar]]
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# Posting about the event (with a link to the blog post) to the [[members list]]
 
# Posting about the event (with a link to the blog post) to the [[members list]]
  
Some public events are best scheduled in a larger space.  The [[church auditorium]], as it requires coordination with our church landlord, must be scheduled through a request to [[info@hacdc.org]].  If the auditorium is unavailable in the specified time frame, public events should be limited to no more than 20 people.
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Members should publicize public events.   
 
 
Public events have first priority for use of the space.  Members are encouraged to participate in public events and should avoid using the space when it would disturb an ongoing public event.
 
 
 
Public events may be scheduled during an [[open lab]] time, provided that such an event would not interfere with the spirit of open lab.
 
 
 
All members of the public are invited to attend public events.  Events where activity is limited to certain invited guests are considered projects.  However, given the finite resources available, participation in public projects may be limited on a first-come, first-serve basis.
 
 
 
==== Classes (Paid) ====
 
 
 
Classes where a fee is paid by members of the public generally take lower priority to public events.  However, paid classes, scheduled in advance, may not be "bumped" by a member who wishes to schedule a public event, except when approved at a regular member meeting.
 
  
 
==== Projects ====
 
==== Projects ====
  
Members are encouraged to work on [[projects]] while they're at the space.  Projects that help support the space as a whole take priority over other projects.
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Members are encouraged to work on [[projects]] while they're at the space.  Projects that help support the space as a whole take priority over other projects.
  
 
Members actively working on a project take precedence over any potential social gathering.  Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.
 
Members actively working on a project take precedence over any potential social gathering.  Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.
  
 
Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project.  This is why members are strongly encouraged to bring their guests during a public event.
 
Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project.  This is why members are strongly encouraged to bring their guests during a public event.
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Members may bring guests to help work on projects and recruit those guests to become members!
  
 
==== Social Networking ====
 
==== Social Networking ====
  
Social collaboration is another important aspect to HacDC.  Effective working relationships are often built or reinforced over casual social gathering.  HacDC should function as a[[:wikipedia:The Third Space | Third Space]], allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.
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Social collaboration is another important aspect to HacDC.  Effective working relationships are often built or reinforced over casual social gathering.  HacDC should function as a[[:wikipedia:The Third Place | Third Space]], allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.
 
 
As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsiblity for the guests they bring.
 
 
 
=== Safety and Security ===
 
 
 
# '''All members must clean up and return everything to its proper place when finished.'''
 
# '''Member must remain with their guests while in the space'''.
 
# '''The last member in the space is responsible for ensuring the space is locked and secured.'''
 
 
 
== Donated Equipment Policy ==
 
 
 
Any donation should be used along in the following priority lines, where practical:
 
 
 
# Original Purpose "Plus":  The donation should be fixed up and/or somehow improved
 
# Original Purpose:  The donation should be used for its original purpose or repaired to do what it once did.
 
 
 
If it is impractical to restore a donation to full functionality, or there is no need for the donation in its fully functional state, it should be thrown to the [[bone yard]] to be:
 
 
 
# Functionally cannibalized:  Functional subsystems systems should be carefully removed for use in other projects.  The remaining pieces should be...
 
# Completely cannibalized:  Every usable part should be picked clean from the tech, bagged and/or sorted.
 
# SuperFund Tagged:  Sent to the E-Waste collection on E-Waste Collection Day.
 
 
 
== Tools & Equipment Use Policy ==
 
 
 
=== Bring your tools ===
 
 
 
* If you're a member, bring your tools and equipment!
 
** Consider donating some tools to HacDC for everyone's use.  Let the [[Minister of Finance]] know if you donate a tool!
 
** If you want to leave a tool for general use, but retain ownership, CLEARLY LABEL it as your property, via engraving or permanent marker.
 
** If you do not want people using a tool of yours, you must lock it up somewhere.
 
* Every tool must have a designated storage space.
 
 
 
=== Use Tools Responsibly ===
 
 
 
* '''SAFETY FIRST.'''  Always use all applicable safety equipment whenever using a tool
 
* Tools labelled "HacDC" are for all member use at all times.  Do not hog tools!
 
* Tool owners have first priority use over their tools at all times, even if left out for public use.  Be considerate of those loaning you their tools!
 
* If you don't know how to use a tool, don't use it until someone shows you how.
 
* NEVER use a power tool unless you are specifically authorized and trained to use one.
 
* If you need specific authorization to use a tool, get that authorization before using it.
 
* If you break a tool, let the owner know
 
** If you break a HacDC tool, write info@hacdc.org with specifics on what happened.
 
** If you break a privately owned tool, contact the owner.
 
 
 
=== Put Tools Away ===
 
 
 
* Return every tool and piece of equipment to its proper SAFE position when finished.
 
* If you get a tool or piece of equipment dirty, clean it.
 
* Every tool must be put away when finished.
 
 
 
== Inventory Use Policy ==
 
 
 
=== Organic Consumables ===
 
 
 
Feel free to donate food or beverages to HacDC!  However, if you use them (or after you've donated them), please pay the standard price for all drinks/etc that you consume.  Coffee is the only exception to this rule.
 
 
 
=== Purchased Parts ===
 
  
Purchased parts come from the HacDC General Fund.  Members agree to do "bulk buys" of parts that many projects at HacDC can use.  Sometimes the components are much more cheaply purchased in batches of 100s or 1000s. The use of purchased parts requires:
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As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsibility for the guests they bring.
  
* Specific [[active project]] status
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== Donated Resources Policy ==
* Periodic reports to the [[Inventory Bot]] of parts used
 
* Willingness to do project fundraising or reimburse the [[general fund]] if funding for that project is or becomes available.
 
  
Purchased parts MAY NOT be used for personal or commercial projects.
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Donated resources should be used in the following order of priority:
  
=== Donated Parts ===
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# HacDC Infrastructure or Tools Collection
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# Member-Approved Projects
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# All Other Projects
  
Donated parts come from:
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It is assumed that, given these parameters, members will work out the best use of donated resources as quickly as possible and responsibly dispose of the rest. 
  
* Donors (people who give us stuff)
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See also: [[Resource Disposal]]
* Equipment (i.e. salvaged from non-working equipment in the [[bone yard]])
 
* Other projects or purchased parts no longer actively carried in [[inventory]].
 
  
These parts will be used in the following priority:
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== Tools & Equipment Use ==
  
#An [[active project]] that salvages, donates or otherwise acquires the part
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* Use tools and equipment responsibly.
#Other [[active projects]]
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* Put tools and equipment away where they belong in a way that best preserves their usefulness.
#Set aside for other projects, with a defined expiration date
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* When in doubt, ask for help and training.
#Other non-profit or eligible organizations who require salvaged parts
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* If you're not sure an individually-owned tool is available for general use, ask its owner.
#Any other use where salvaged parts shall be immediately used and diverted from the waste stream
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* Don't act in a way that would lead to expansion of this policy.
#Recycled (when no useful purpose can be found)
 
  
 
== Internet Use Policy ==
 
== Internet Use Policy ==
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All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.
 
All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.
  
[[Category:Command Policy]] [[Category:Policy]]
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[[Category:HacDC_Docs]]

Latest revision as of 20:36, 5 April 2012

HacDC makes resources available for member and community use. HacDC must ensure that these resources are used responsibly and within any applicable guidelines set down by suppliers of those resources.

This policy was officially adopted at the June 17, 2008 regular member meeting.

Space Use Policy

  • Respect your fellow members.
  • Keep the space as available as possible for as many purposes as possible
  • Work takes precedence over sociailizing.
  • Members are responsible for their actions as well as those of their guests.
  • Always remember to properly clean and secure the space before leaving.

Access

All members shall have as much physical access as possible to the leased space of HacDC.

When full access is limited, ministers shall always have full access. Otherwise, no unreasonable request for full access will be denied. All those with full access bear additional responsibilities for enabling full access to all members.

Priority

  1. Public Events
  2. Projects
  3. Social Networking (i.e. Hanging Out)

Public Events

Members are encouraged to schedule public events. Public events are, by default, open to the public on a first-come, first-serve basis.

Any member may schedule a public event at least one week in advance by simply:

  1. Scheduling the event on the HacDC Events Calendar
  2. Making a blog post about the event
  3. Posting about the event (with a link to the blog post) to the members list

Members should publicize public events.

Projects

Members are encouraged to work on projects while they're at the space. Projects that help support the space as a whole take priority over other projects.

Members actively working on a project take precedence over any potential social gathering. Members engaged in projects and members engaged in socializing should beware of this, and adjust their activities accordingly.

Members engaged in an active project may request other members to curtail or limit any activity which interferes with their pursuit of an active project. This is why members are strongly encouraged to bring their guests during a public event.

Members may bring guests to help work on projects and recruit those guests to become members!

Social Networking

Social collaboration is another important aspect to HacDC. Effective working relationships are often built or reinforced over casual social gathering. HacDC should function as a Third Space, allowing members and their guests to build interpersonal relationships outside the scope of working on an active project.

As such, members are subject to no hard limitation on the number of guests they can bring into the space, as long as they accept full responsibility for the guests they bring.

Donated Resources Policy

Donated resources should be used in the following order of priority:

  1. HacDC Infrastructure or Tools Collection
  2. Member-Approved Projects
  3. All Other Projects

It is assumed that, given these parameters, members will work out the best use of donated resources as quickly as possible and responsibly dispose of the rest.

See also: Resource Disposal

Tools & Equipment Use

  • Use tools and equipment responsibly.
  • Put tools and equipment away where they belong in a way that best preserves their usefulness.
  • When in doubt, ask for help and training.
  • If you're not sure an individually-owned tool is available for general use, ask its owner.
  • Don't act in a way that would lead to expansion of this policy.

Internet Use Policy

We are subject to the Speakeasy Terms of Service

All users of the HacDC internal network are responsible for ensuring they are in compliance with the Speakeasy TOS.